How to select the right construction management software

Why choose construction management software?

Construction management software is a tool that empowers experts in the field. The world of construction is a complex web of myriad tasks, and you bear the responsibility of ensuring that projects are executed within the deadline and budget. Given this complexity, keeping tabs on everything can be a mammoth task.

Obsolete files, miscommunication, and cumbersome systems lead to unforeseen costs and repeated efforts, so knowing how to select the right construction management it vital.

Such software amplifies the efficiency and responsibility of projects by enhancing and mobilising communication and record-keeping. Simply put, it eliminates unexpected obstacles.

Opting for the proper construction management software is pivotal. It’s not just about the money but also the time and resources you’ll invest, and the eventual impact on your team.

Equip yourself with knowledge and pertinent queries to ensure you make the best decision for your organisation. This guide will provide insights to help you discern the most suitable software that aligns with your business goals.

Pre-considerations

Before exploring software options, evaluate your current operational methods. By doing so, you will recognise areas where the software can provide added value.

Identify and rank your challenges
Determine the challenges you want the software to address, then distinguish between absolute necessities and desirable extras. To find a solution, you need a clear understanding of the issues at hand.

Aligning your challenges with the right software tool is essential. If, for instance, your RFIs consistently lag, you’d require a tool with specific RFI functionality that includes automated reminders and responsibility assignments.

Pinpoint the software category you’re after
Using generic tools for specific tasks, like deploying basic construction management software, is akin to using a coin to twist a screw when a screwdriver is needed. While the coin might work, it won’t be as effective as the tool designed for that purpose. This difference is evident when comparing specialised construction management tools with universal project management software.

Project your needs
Even if you don’t need all the features immediately, ponder your future requirements. Your software should be scalable enough to accommodate your evolving needs in the coming years. By road mapping for the next 5-10 years, you will be investing in software that will aid in your growth without needing to switch up due to expansion or changing needs.

Book a demo
Experience the software firsthand. Encourage as many potential users as possible to interact with the software, not just you as the buyer. This will help grasp its utility and ensure a more inclusive selection process. Ensure the demos focus on solutions tailored to your specific needs, rather than just showcasing the general bells and whistles.

Software features to examine

With numerous software solutions available, these are the functionalities to keep in mind when choosing the right construction management software for your business:

User-friendliness
The software should simplify tasks. More features don’t always translate to better utility. The chosen platform should be intuitive and straightforward.

On-site vs. cloud
The choice between local servers or cloud-based solutions is significant. The latter often provides better security, accessibility, and adaptability, making it a preferred choice for many businesses.

Mobile compatibility
With most of the action on-site, mobile-friendly software is indispensable. This ensures real-time data access anytime, anywhere, without relying on outdated VPNs.

Offline capabilities
Remote job sites might lack internet connectivity, so offline functionality is crucial.

Integrations
Optimal software can connect with other tools, including accounting, budgeting, and scheduling.

Multilingual interface & customisation
For global teams, a multilingual interface is beneficial. Ensure you understand customization costs upfront.

Implementation and support

It’s not just about buying the software; its deployment and after-sales support are paramount. Check the software’s learning curve; if it’s too steep, it might not be user-friendly. Most software solutions come with drawn-out onboarding periods, with only one currently available that will allow for self-service which will speed up processes when needing to onboard more people.

It is also imperative that you consider comprehensive customer support. Having a UK-based tech service is always a recommendation, working within your time zone and understanding your business requirements will ensure queries and issues are resolved promptly.

Think long-term

Consider the future of the software company’s business. While we first urge you to consider your future developments, it is also essential to assess those of your potential construction management partner. You don’t want the software you just purchased to be outdated by next year and have to wait for the next
upgrade to see enhancements. Seek out software that is constantly improving with new features and product updates.
Factor in these considerations:

R&D investment
Software should evolve. Regular updates based on user feedback ensure it remains relevant and current.

User-driven development
Software based on genuine user feedback is more adaptive and aligns better with industry changes.

Scalability
Your chosen software should grow with you without incurring exorbitant costs.

To wrap up, choosing the right construction management software is a significant decision that can significantly influence your operational efficiency. Make sure to weigh your options carefully, keeping both present and future needs in mind.